Posts Tagged ‘workflow solution’


Which Is Better: Add-on Or Standalone Workflow Software?

March 9, 2010
Confused workflow software

Are you confused between add-on and stand-alone workflow software?

Employees can get confused by workflow automation, particularly when workflow is combined with other software as an add-on.

Some software offers workflow functionality as an “extra” – and this is where confusion starts to creep in.

Add-on workflow is not the main function of most software. In fact, it is often a basic tool used to upsell the main software to unsuspecting business owners.

Standalone workflow software, on the other hand, is specifically designed to improve your processes and manage the vast amount of tasks your business needs to function efficiently.

Business Process Management (BPM) software’s main function is to connect people and systems by bridging the gaps between them. It’s not about replacing workers with machines, but rather to help make their jobs easier and more efficient.

Standalone workflow software offers a comprehensive way for businesses to do more with less. Software development companies with online workflow as their flagship product provide excellent training and support for employees, as well as offering specific expertise customised to your situation. Workflow software developers often provide a comprehensive workflow solution, which involves an analysis and customised review of your business.

When you deploy standalone workflow software with adequate training and support from the developers, employees understand the big-picture goals of BPM implementation. They understand how they, as employees, fit in with the organisation’s larger mission and are able to work towards a common objective with the rest of their peers.

By taking labour-intensive processes and automating them with online BPM software, organisations can become more capable, efficient and profitable.

Web and Flo’s flagship workflow software, Kontinuum, is successfully used across different industries throughout the world.


Don’t make sudden workflow changes at once

August 14, 2009

Implement Workflow Solutions Strategically

Implement Workflow Solutions Strategically

While workflow systems are beneficial to organisations, their employees and customers alike, it is vital that the workflow solution chosen is implemented correctly by an experienced workflow expert – with the minimum amount of downtime.

Be wary of organisations providing workflow solutions that plan a complete overhaul of your systems at once, across all departments. A sudden, company-wide change that attempts too much too soon, will fail to deliver any savings or improved processes.

The higher the savings expected, the greater the change to the organisations. Too much change all at once over all departments is not ideal.

Rather, find a workflow solutions company that can implement improvement processes one at a time and can deliver these solutions quickly.

Undertaking one area at a time is the most beneficial, and has a higher success rate, than trying to solve all workflow problems at once. Implementing workflow solutions by following a stepped process, allows for speedier delivery of systems, far less downtime and faster results for the organisation.


What is BPM?

August 5, 2009
What is BPM?

What is BPM?

Wikipedia defines BPM (Business Process Management) as: 

“A process is a collection of related, structured activities that produce a service or product. These processes tend to get management’s attention because they are performed daily and their costs are not insignificant.”

Managing processes manually are considered BPM, even if they do not use technology. In a paper based environment, a paper documenting the process will be routed to correct people, so that they may follow it.

When changes are made to that process, a new documented process is presented for people to follow. 

BPM is, in essence, a workflow solution that can be either paper or software based.


Adapting to the changing needs of BPM

July 20, 2009

All businesses adapt and their requirements change. Workflow software meets the changing needs of your business processes through efficiency and automation. 

These include: 

  • The ability to build user-friendly workflows and applications;
  • Providing users with management tools, automated processes and integration with their current technologies;
  • A dashboard that displays an overall view of each workflow initiated;
  • A Wizard to make form creation, report generation and other information management tasks easy;
  • Easy monitoring of tasks and users.

Workflow software streamlines your processes and offering a complete and cost-effective solution.


Cost Advantages of Workflow Software

July 17, 2009
Save Time and Money with Workflow Software

Save Time and Money with Workflow Software

Do you need to deliver more with less?

There are many cost advantages to deploying a Workflow Solution.  Workflow software like Kontinuum can provide one system for all your different workflow applications, thus saving on the cost or purchasing and maintaining separate systems.

By using the Workflow Designer your best practices are always followed as the business process is designed by you. This ensures users follow procedures, errors are reduced, and the company is run the way it is intended.

Kontinuum wizards enable you to cut the development time and cost of creating custom applications by up to 80%. Users with limited IT skills create their own web-based applications eliminating the need for expensive programmers. Database structures are created automatically thus a database administrator is no longer required.

Since our workflow software is 100% browser based there is no need for system upgrades, or dedicated servers.

Our flexible pricing allows you to only pay for users who use the system, and occasional users pay a greatly reduced rate. Web and Flo provides a cost effective solution whatever the size, or the requirements, of your business might be.


Building a website and workflow

July 13, 2009
Building websites using workflow

Building websites using workflow

Building a new website this weekend made me realise how important a workflow solution really is.

I should’ve known better, but I launched myself into the abyss with no plan or workflow schedule. Of course I can get this done in a weekend, I thought.

Design first, or content first? If you start the design first, all sorts of problems appear.

Things like:

  • The logo needs changing
  • The colours are wrong
  • How many content pages do I need?
  • What are the links?
  • How many menu items do I want?

Simple issues, maybe. But time-consuming and frustrating. Had I implemented a plan and streamlined my processes, I wouldn’t have been sitting in front of my computer at 2am this morning!

Workflow is beneficial to any project, no matter how small. A dashboard that shows you immediately what the scope of the project is, how far you are in the process – and what tasks still lie ahead, makes things clearer and less frustrating in the early hours of the morning.

Web and Flo will consult with you and find out what your specific needs are regarding complete workflow solutions. Check out our website for more information.


Manage your global team with workflow

July 8, 2009
Use web-based workflow software to manage time-differences

Use web-based workflow software to manage time-differences

The internet is a fantastic tool that has allowed us to work with people from all over the world. How do we manage our processes though? Time differences may mean that we never get to speak to our colleagues in Canada. The simple solution is having a real-time, web-based workflow application available for everyone to use.

Let’s say your graphic designer colleague in Canada does all of your company’s artwork. He’s never online when you are and you never quite know if you are going to get your designs on time.

By implementing an online workflow solution, you can track exactly how much work your colleague has done on any given task. A workflow application allows you to predict any future problems that may arise.

A web-based workflow application can send out reminder emails and overdue notices automatically, without you needing to keep track of tasks late at night.

Why wouldn’t you make your life easier – and get a good night’s sleep?

For great workflow software, check out our website.